Facility Rentals

  • Rental Categories*

    Group A – School sponsored activities (school specific, co-curricular & extracurricular), school-affiliated groups that provide direct support to Hempfield students, or non-profit Hempfield community organizations directly serving Hempfield students. If a school-affiliated group holds an event where admission is charged, there will be personnel charges.

    • Examples of school-sponsored activities include Student Clubs & Interscholastic Sports.
    • Examples of school affiliated groups include Booster Clubs (when activity is for a district affiliated team) & PTO’s. Booster Club events that support Hempfield School District athletic teams will be required to follow the application process. Charges may apply if staff or equipment is required.
    • Examples of non-profit Hempfield community organizations include local youth sports organizations, Boy Scouts & Girl Scouts.

    Group B –Non-Profit civic and community organizations within the Hempfield attendance area. Organizations will need to provide financial statements to verify gross income.

    • Group B1 - Hempfield community organizations & non-profits, with a gross income of $50,000 or less, within the Hempfield Attendance Area
    • Group B2 - Hempfield community organizations & non-profits, with a gross income of more, than $50,000 within the Hempfield Attendance Area

    Group C – Everyone else and for-profit organizations.

    Camps/Lessons

    • District employees who wish to use the facilities for private instruction, lessons or camps outside of their normal day or season will be required to follow the application process & submit a brochure or other marketing material with cost information. Prior to the event, a roster of attendees will be required, as there will be a charge of ten percent (10%) of the gross profits. Additional charges may apply if any other staff or equipment is required.
    • Team Sponsored Camps will be required to follow the application process. Charges may apply if staff or equipment is required.

    *Any existing contract with an organization regarding facility usage will be honored and enforced.

How to Use FMX to Rent Facilities

  • By clicking on the following steps, linking to YouTube tutorials, you will learn how to use FMX to rent facilities.

    Step 1: Set up an account in FMX by emailing facilityrental@hempfieldsd.org with the following information:

    • Name and contact info including address and phone number
    • Organization information
    • Insurance certificate and 501c3 form if applicable

    Step 2: Search the calendar
    Step 3: Create a reservation