Volunteer FAQ

A: The attendee will not need clearances because they were invited by the school to either watch their child perform or socialize with their child as they eat. The attendee in this case is not volunteering.

A: Parents/guardians and/or other family members who are invited to attend classroom or school celebrations (e.g. Harvest Party) are covered by the school visitor policy and do not need to submit the PDE-6004 form or clearances. If an individual volunteers to assist with the coordination or running of such events, then the individual must complete the required paperwork and provide clearances.

A: The volunteer needs to provide clearances because he/she is performing the same duty on a regularly scheduled basis with kids.

A: The parent will not need new clearances if their clearances are dated within five (5) years.

A: If an employee (extracurricular, substitute, part-time, or full-time) is actively working, he/she will not need to submit new clearances.

A: Only if the person's clearances were obtained within the last five (5) years. Otherwise, new clearances must be obtained.

A: PA Code mandates that districts can only accept clearance results in the Act 34, Act 151, and Act 114 formats. We are unable to accept clearance results intended for private sector, healthcare, eldercare, or other non-public PA educational entities.

A: Unless you have obtained the clearances for your place of employment or another organization within the last five (5) years, you will need to obtain and submit updated clearances. Please note - active duty police officers do not need to obtain/submit clearances to volunteer.

A: Our experiences indicate that it can take up to four weeks for people to receive clearances, so please plan accordingly.

A: This document represents one more way that the district can demonstrate that it is doing everything it can to ensure the safety of our children. Completion of this self-disclosure document coupled with the clearances that we require provides the district with important information about the adults who may have contact with students in our schools. This form should take less than two minutes to read and complete in most cases.

A: Parents do not need to provide the volunteer application, PDE-6004 form, or clearances to assist with PTO events outside the school day, as these are not school-sponsored events.

A: When serving in the capacity of a volunteer or when visiting our buildings for special events, we ask for your awareness of our “Photography Notice” for students. Unless a parent/guardian has submitted a letter stating otherwise, they have provided permission for only the school district to use pictures of their child. These parents/guardians have not provided volunteers or visitors permission to post pictures of their child on websites or social media. Group or classroom photos should not be posted publicly on volunteer or visitor websites, including social media, since parent/guardian permission has not been given to do so.